TeamEngine Board Portal - Secure Management of all Board and Meeting Related Activities
Board Administration and Management
TeamEngine’s Board Portal will simplify, ease, and automate many of the time-consuming tasks administrators deal with on a day to day basis. This includes preparing for board meetings, providing prompt changes to dates, times, documents, and policies, allowing your team to focus more on the things that matter.
Director Access and Collaboration
Whatever the organisation, board and executive teams need to collaborate and work together easily and effectively. TeamEngine facilitates this through a friendly and intuitive interface, allowing for timely access to information and documents. We pride ourselves on enhancing the way you work, not changing it.
Convenient and Mobile Engagement
Wherever your executives or directors are located, TeamEngine’s Board Portal is accessible. Remote access is available online or offline, and across both Android and iOS products, meaning your team will always be up to date wherever and whenever.
Security
Safeguarding and security of your data is at the heart of what we do. We pride ourselves on being ISO27001 and GDPR compliant, as well as CyberEssentials certified, ensuring all documents and information stored on your board portal are secure. We work hard to keep your data safe, so you don’t have to.
Seamless and Easy Onboarding
We’ll ensure your Board Portal looks, feels, and works just the way you want it to from the very start, and provide truly helpful customer support 24/7. Included in the cost is a very thorough onboarding process. Our product specialists will help you customise your platform and give you all the training and help both you and your board members need to get started on the system. No IT implementation is required whatsoever.
Customer 1st Innovation
We’re constantly working towards providing the best service and product available. Our key driver behind product innovation and development is your voice as our customer. We evolve with corporate governance best practices and make sure we’re adding and enhancing the features you want and need. All of our future product updates come at no extra cost and are delivered seamlessly, so you know you’ll always be using the most up to date version.
Support
We understand that board members, directors, and executives, tend to be the most time-starved people within organizations. As a result we have a highly effective and professional customer support team on hand 24 hours a day, 7 days a week, ready to help with issues and questions as and when they occur.
Some benefits for organisations
- Document storage, editing/annotations and sharing on a secure Platform. (TeamEngine is ISO27001, GDPR compliant and CyberEssentials Certified)
- Access anywhere on any device, including the ability to read materials off-line. (available on iOS and Android devices)
- Scheduling meetings seamlessly and integrate with any email calendar or diary, which includes the 'board book' of attendees, reference materials, agenda, and important links.
- Ability to eSign documents easily and securely.
- The ability to integrate with video conferencing software (MS Teams, Zoom, Skype etc.) and split screen so that board members can view both board papers and the video conferencing software simultaneously.
- Comprehensive archive of user activity ensuring both secure and compliant auditing whether internal or external.
- Fully interactive ‘Discussion Forum’ which can be used for discussions around topics, documents, news links etc, and the option to set up multiple choice questions/surveys with your users. (Could act as a ‘reading room’)
- Our ‘Activity Lists’, which allow tasks to be set and tracked through to completion, along with automated reminders on predetermined dates.
- Fully customisable platform to suit your needs (headings, colours, logos etc.)
- Plus much more depending on your requirements.
This would include:
- Free of charge bespoke implementation and design so the platform has the look and feel of just how you want it.
- 24/7 Customer Support.
- Getting started training either face to face or online.
- Free product updates as and when they happen.
- Up to 100 users and administrators free of charge.
TeamEngine Survey Manager - Evaluate your Board and Company Performance
Our Survey Manager tool is perfect for evaluating your board and company performance, and for any type of internal or external surveys you may need to carry out, ensuring that your organisation is supported in making informed business decisions.
Some benefits for organisations
- Helps you manage your board evaluations in a smooth and structured way. Use our ready-made templates or create your own evaluation questions that are relevant for your board.
- Ready-made templates for different types of evaluations that you can use. Examples of the ready-made templates that are available include board, CEO and employee evaluations. These templates are designed so that you can quickly get started with evaluations, but you can also adapt them so that they suit your needs.
- Easily compare the results of an evaluation that has been conducted several times to see how the results differ. You can quickly see changes and trends over decades, years, or months. In this way, you can easily capture variances in the results.
- In addition to evaluations, you can use the system to do other types of surveys and for various forms of decisions where voting is used. You have the option of the surveys being done anonymously.
- To create a better picture of how well the board is working, it may be a good idea to carry out a short pulse survey after each meeting. In this way, you can fix any problems faster and work in an even more structured and professional way.
- All data is encrypted with modern cryptography and we follow the latest recommendations from the security industry. TeamEngine is both ISO 27001 and GDPR compliant, as well as Cyber Essentials certified.
- TeamEngine Survey Manager is ready to use and requires no installation or complicated server setups. Support and maintenance are always included with TeamEngine, 24/7, every day of the week.
