Document Management Services for the Public Sector

Many government departments and local councils require the secure storage of a wide variety of documents, which often need to be retained legislatively dictated periods of time with personal information being kept in accordance with the 7th data protection principle. 

Moreover, with GDPR approaching fast adding to existing regulations regarding documentation that you need to retain which you may need to access either occasionally or regularly, our comprehensive document management services can help. Few departments or councils have the time, knowledge or resources to undertake document management effectively in-house. Therefore, outsourcing this task can bring operational efficiency, minimise storage costs, create more physical space in your office and provide peace of mind knowing you are complying with the necessary legislative requirements on document retention.

Access Records Management has been providing the highest standards of off-site document management services for over 20 years. We operate specialist records management processes that follow stringent security procedures and guidelines that encompass manpower, transportation, facility management and operating policies, including:

  • Industry leading O’Neill indexing software
  • Fully auditable cataloguing and movement tracking
  • Information Commissioners Office registered
  • 24/7 CCTV surveillance
  • Non-public access storage warehouse
  • Redcare fire & intruder alarm systems linked to our central in-house monitoring station
  • Manned monitoring station – 24 hours a day, 365 days a year
  • Failsafe alarm systems linked by both phone and radio
  • All staff are uniformed and carry photo card identification

Our services include document storage, including a standard “next day” collection and retrieval service, fully certificated destruction services, and a “scan to archive” service. We can provide rapid retrieval and delivery of individual files or whole boxes, quickly locating your documents and getting them to you. Documents are managed on behalf of organisations of all sizes and in all sectors, including government and local authorities. Our archiving services are completely flexible and range from simple packages to bespoke end-to-end archive management so whether you are archiving just a few boxes or thousands, we can provide a high quality, comprehensive document management service.

You will gain the peace of mind that your records are protected in a professional, safe and secure location in line with standards and legislation.  For our special discounts for government departments and local authorities please call us or email quoting code GBWEB400.

0808 2781613

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